Director of Facilities Management and Planning

Posting Notice

Posting Information

Department to which position will be assigned Facilities Department
Position Title Director of Facilities Management and Planning
Position Type Management and Administrative
Application Deadline Date
FLSA Exempt
Posting Number 35011754
Salary or Wage Commensurate with experience
Full-time / Part-time Full Time
If Part-time, specify percentage
Temporary / Permanent Permanent
Position Start Date 03/01/2018
Work Schedule M-F 8 a.m. to 4:30 p.m. Due to the nature of University work, there is a potential for 24 hour coverage.
Bargaining Unit MANAGEMENT
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Position Summary Information

Job Description

The Director of Facilities Management and Planning represents the University’s facilities function and works collaboratively with a wide range of internal and external constituents. The Director is responsible for providing management, leadership and oversight for all aspects of the Facilities Department for all Edinboro University campuses, including facilities maintenance operations, grounds services, construction and capital project management, facilities inventory, custodial services, mailroom, and shipping and receiving and is responsible for management of the University’s buildings, facilities, infrastructure, grounds, and campus contracted services. The Director coordinates the budgeting and delivery of essential facility maintenance, custodial services, construction, and mail delivery, ensuring compliance with health, life safety, and building codes, recommending priorities for needed repairs and renovations, and directs the development of contingency plans for extraordinary grounds and maintenance efforts under emergency conditions. The Director is responsible for administering the delegated construction authority from the PASSHE Chancellor and the Department of General Services. The Director assists in space planning for the University and in this capacity serves on various committees and task forces.

Responsibilities

Specific duties include:

  • Coordinate projects, preventive maintenance, responsive repairs and planned activities with external constituents and trade shops, to ensure minimal interruption of services and/or impact on scheduled university operations
  • Provide direct supervision to the Manager of Grounds and Campus Facilities, Manager of Capital Projects, Facilities Operations Manager and the Inventory Control Manager
  • Oversee the supervision and maintenance of the grounds and exterior of the buildings, including roadways, walkways, parking lots, clearing snow-packed sidewalks and roadways, removing trash and clearing out drains
  • Coordinate the emergency response by the maintenance staff in cases of natural or other emergencies
  • Develop long and short-range plans and prioritization of maintenance projects and campus infrastructure upgrades to all buildings and grounds to insure a safe efficient environment for students, faculty and administrators which will involve the coordination of work schedules for all facilities maintenance staff
  • Exercise fiscal control over all expenses related to maintenance operations and utilities, including development of budget, articulation of logistic needs and ensuring timely procurement
  • Develop and prepare the Annual Facilities Report on behalf of the Council of Trustees
  • Maintain a meaningful web presence on behalf of the Facilities Department and also exercise control over the effective use of a computerized facilities management system and energy management system
  • Remain abreast with developments in industry with a view to improving processes, procedures, policies and skills of the personnel assigned to maintenance
  • Supervise and provide leadership for energy conservation efforts and effective management of energy resources using existing personnel and resources
  • Oversee the University’s Space and Infrastructure Inventory and furnish required periodic reports to the System Office
  • Coordinate, schedule, and oversee the systematic continuing operations (weekends) for university facilities
  • Act as the Facilities Department contact person for customer service and complaint or conflict resolution
  • Direct construction personnel, architects, and the professional engineers to insure that the University mechanical, electrical, plumbing, telecommunication, security, and architectural standards are incorporated in the drawings and specifications for all new building and renovation projects

Required Qualifications
  • A bachelor’s degree in architecture, engineering, or other facilities related field. Masters degree preferred.
  • A minimum of seven years of experience managing a highly complex facilities operation, preferably in higher education
  • Demonstrated ability to delegate effectively, motivate and inspire employees, and foster a culture of customer services and integrity
  • Demonstrated experience effectively managing a unionized workforce
  • Demonstrated experience developing productive relationships and achieving favorable outcomes with local authorities having jurisdiction in areas of zoning, land use, and site development
  • Demonstrated success in architectural and engineering planning, design, and construction and in management of physical plant operations
  • Experience with environmental health, safety, and security issues in facilities operations
  • Strong problem-solving skills and the ability to prioritize effectively, work well under pressure, and adhere to time-sensitive deadlines
  • The ability to articulate complex issues in lay terms
  • Flexibility in thinking, comfort with ambiguity, and the skill to develop recommendations in the absence of complete information
  • Good listening and presentation skills
  • An open, collaborative, and collegial leadership style
  • A strong work ethic and high sense of integrity; the capacity to work collaboratively with internal human resources and labor relations professionals to cultivate and maintain a culture of service, performance, and integrity, consistent with the University’s mission, vision, and values
Preferred Qualifications

Masters degree in architecture, engineering, business, or related field, professional licensure or certifications are highly desirable

Specific Duties
Physical Demands
Diversity Statement

Edinboro University is committed to ensuring compliance with all Title IX, the Clery Act, and CampusSaVE requirements in order to provide safe and equitable educational opportunities for all students. Edinboro University is an equal opportunity educational institution and will not discriminate on the basis of race, color, national origin, age, religion, veteran status, sex and disability in its activities, programs, or employment practices as required by Title VI, Title VII, Title IX, Section 504, ADEA and the ADA. For information regarding civil rights or grievance procedures and for inquiries concerning the application of Title IX and its implementing regulation, contact the Title IX Coordinator, 219 Meadville Street, Edinboro, PA 16444; Phone: (814)732-2167; Email: socialequity@edinboro.edu. Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, The Wanamaker Building, 100 Penn Square East – Suite 505, Philadelphia, PA 19107; Phone: (215) 656-6010; Fax: (215) 656-6020.

Special Instructions to Applicants

Applicants should apply by January 24, 2018, to be fully considered; however, the posting will remain open until filled.

Offers of employment are contingent upon successful completion of a credential verification and all Act 153 criminal background investigations to include: a report of criminal history information obtained from the Pennsylvania State Police (PSP), clearance from the Pennsylvania Department of Human Services (formerly Department of Public Welfare), and the Federal fingerprint-based criminal history report. Finalists will be required to complete an interview and/or demonstration. Final candidate must furnish proof of eligibility to work in the U.S. upon appointment.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Chronicle of Higher Education
    • Chronicle Vitae
    • Edinboro University Website
    • Erie Times News
    • PASSHE website
    • Other PASSHE school
    • Regional newspaper - Cleveland Pittsburgh Buffalo
    • HERC
    • Higher Ed jobs.com
    • the Career Services Office on my campus
    • HBCU Connect
    • Diverse Issues in Higher Education
    • Inside Higher Education
    • Insight into Diversity
    • Diversity publication (not listed)
    • Academic Careers Online
    • Facebook/LinkedIn
    • Monster/Indeed
    • Equal Opportunity Council
    • Other (not listed)
  2. * Please indicate the highest level of education you have completed:
    • High School Diploma or GED
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree
    • ABD
    • PhD, Ed.D, DBA or J.D.
  3. * How many years of experience do you have in managing a highly complex facilities operation?
    • Less than 7 years
    • 7 years or more
  4. * How many years of higher education experience in facilities operations do you have?
    • None
    • less than 1 year
    • 1 year but less than 5 years
    • 5 years but less than 7 years
    • 7 years or more
  5. * How many years of experience do you have managing a unionized workforce?
    • None
    • less than 1 year
    • 1 year but less than 5 years
    • 5 years or more
  6. * How many years of experience do you have with environment health, safety, and security issues in facilities operations?
    • None
    • Less than 1 year
    • 1 year but less than 5 years
    • 5 years or more
  7. * How many years of experience to you have with developing and preparing large scale facilities reports (i.e., annual facilities reports, facilities master plans, etc.)?
    • None
    • less than 1 year
    • 1 year but less than 5 years
    • 5 years or more
  8. * Briefly describe your experience with developing relationships and favorable outcomes with local authorities in the areas of zoning, land use, and site development.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume or Curriculum Vitae
  2. Cover Letter
Optional Documents
  1. Undergraduate Transcript (Official required if hired)
  2. Graduate Transcripts (Official required if hired)
  3. Supplemental Information